Privacy Policy

Last updated: 2 November 2026

1. Data controller

The controller of personal data is SYSTIM Sp. z o.o., ul. Morska 149/U2, 81-222 Gdynia, Poland, KRS 0001074262, NIP 9581739609, REGON 527165090. Contact: info@systim60.com, +48 61 880 30 33.

2. Legal basis

We process data in accordance with Regulation (EU) 2016/679 (GDPR): to perform a contract (Art. 6(1)(b)), to comply with legal obligations, including tax and anti-money-laundering law (Art. 6(1)(c)), on the basis of our legitimate interests (Art. 6(1)(f)) and, where required, your consent (Art. 6(1)(a)).

3. Data we collect

Identification and contact data (name, company name, NIP, address, e-mail, phone), billing and payment data, account usage data, and data submitted via contact forms. Customers may also store business documents in the platform, for which we act as a processor.

4. Purposes

Providing and billing our services, customer support, customer due diligence (KYC/AML), fraud prevention, security, legal compliance and — with consent — marketing communication.

5. Recipients and transfers

Data may be shared with hosting and IT providers, payment institutions, accounting and legal advisors, and public authorities where required by law. Data is stored within the European Economic Area.

6. Retention

Data is kept for the duration of the contract and afterwards for the periods required by law — in particular 5 years for tax records and 5 years for AML documentation under the Polish Act of 1 March 2018.

7. Your rights

You have the right of access, rectification, erasure, restriction, portability, objection and withdrawal of consent, as well as the right to lodge a complaint with the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw.

8. Security

We use TLS encryption, encrypted backups, role-based access control and regular security audits.